Continuation — Only English SectionđĨ Understanding the Voter List System DeeplyThe voter list, officially known as the Electoral Roll, is the document that confirms whether a citizen is eligible to vote in an election. When issues arise — such as identity mismatch, incorrect age, mistaken deletion, or duplicate entry — the Election Commission may require personal verification. This is where the Sir Hearing plays a crucial role.
đ Continuation — Only English Section
đĨ Understanding the Voter List System Deeply
The voter list, officially known as the Electoral Roll, is the document that confirms whether a citizen is eligible to vote in an election. When issues arise — such as identity mismatch, incorrect age, mistaken deletion, or duplicate entry — the Election Commission may require personal verification. This is where the Sir Hearing plays a crucial role.
A Sir Hearing happens in the office of:
ERO — Electoral Registration Officer
AERO — Assistant Electoral Registration Officer
BLO — Booth Level Officer (preliminary verification)
Designated Officer appointed during special revision
Although the term Sir Hearing is informal, it is commonly used by citizens to describe the process of visiting the office, presenting documents, and proving the legitimacy of their inclusion in the list.
đ Why Special Intensive Revision Matters
Every year, or at specific intervals, the Election Commission conducts what is known as the Special Intensive Revision (SIR) of the voter list. The objective of this process is to maintain a clean and updated roll.
Objectives of Special Intensive Revision:
Add all eligible new voters (18+)
Correct personal details of existing voters
Correct and update addresses
Remove names of deceased persons
Delete duplicate entries
Process objections from the public
Update details for citizens who have migrated
Why you might be called for a hearing:
Inconsistent data between documents
Previous applications were incomplete
Someone filed a formal objection against your entry
Your name appears twice
The BLO failed to verify your residence
Your age does not match the application year
Your supporting documents are unclear or faded
Hearing is the platform to clarify, explain, and submit proof.
đ Detailed Document Checklist for Sir Hearing
Below is an extended and clarified checklist to prepare the perfect case file.
đ Identity Proof (any one):
Aadhaar Card
Passport
Driving Licence
PAN Card
Government-issued ID Card (with photo)
đ Address Proof (any one):
Electricity Bill (last 3 months)
Water Bill
Property Tax Receipt
Registered Rent Agreement
Ration Card
Bank Passbook (with address and latest update)
Letter from Employer (if residing in government quarters)
đ Age Proof:
Birth Certificate
Class 10 Admit Card / Marksheet
School Leaving Certificate
Government Hospital Birth Record
đ Supporting Documents Based on Scenario
Case Type
Document
New voter 18+
Age proof + Address proof
Address changed
New address proof
Name correction
Gazette notification or school records
Spelling change
Affidavit + one ID proof
Objection filed
Explanation letter
Deletion of a deceased
Death certificate
Duplicate entry objection
Self-declaration + ID
đ How to Present Documents Like a Professional
A well-prepared file creates confidence and increases the chance of approval.
Arrange documents in this order:
Application Form (Form 6/7/8/8A)
Photocopy set (front page of each document)
Originals placed separately for inspection
A short written statement (half page) summarizing your case
Pen, stapler and glue (carry with you)
Passport size photograph (just in case)
Sample Short Statement
I, (Your Name), son/daughter of (Father’s Name), residing at (Full Address), hereby request approval of my voter list update. The discrepancy occurred due to (reason). All supporting documents are attached for verification.
đ What Happens Inside the Hearing Office
While the environment may seem bureaucratic, the procedure is fixed and systematic. Understanding the sequence helps reduce anxiety.
Step-by-Step Inside the Office
Arrive and note your name in the attendance register.
Wait till your name is called.
Submit documents to the officer.
Officer checks application details on the computer.
Officer compares documents with application.
Officer may ask questions to confirm identity.
Officer writes remarks: Accepted / Pending / Rejected.
A reference number or acknowledgement is provided.
Questions You May Be Asked
Why is your address different from your Aadhaar?
How long have you lived at this address?
Why is your name spelled differently in documents?
Are you registered anywhere else?
Why was there an objection filed against you?
đ Always answer truthfully and clearly.
Do not panic, do not over-explain.
đ Scripts for Confident Communication (Practice Dialogues)
Officer: Why is there a mismatch in your documents?
You: Sir, the previous spelling was incorrect. Here is the supporting record and affidavit.
Officer: Why did someone object to your entry?
You: Sir, I have lived here for two years. The objection may be due to misunderstanding. Here are my ownership/residency documents.
Officer: Do you have proof of age?
You: Yes sir, here are the original and copy of my birth certificate.
This shows clarity, confidence, and preparedness.
đ Common Reasons for Rejection & How to Avoid Them
Cause of Rejection
How to Prevent
Poor photocopies
Use clear scans or Xerox
Inconsistent spellings
Correct proper nouns with affidavit
No original documents
Always carry originals
Suspicion of false address
Provide landlord letter or utility bill
Duplicate entry
File deletion request for older record
Age doubt
Provide Class 10 certificate
đ Case Studies — Realistic Examples
đ Case 1: Address Change
A young woman moved from her village to a rented apartment. Aadhaar still had her old address. During hearing, she submitted:
Rent Agreement
Employer Letter
Electricity Bill
Application approved.
đ Case 2: Name Spelling Error
Surname was “Choudhury” in one ID, “Chowdhury” in another.
She submitted:
Self Affidavit
School Record showing correct spelling
Gazette copy
Spelling corrected.
đ Case 3: Duplicate Entry
A man had voter entries in both his village and current city.
He submitted deletion request for village list (Form 7), continued with city registration.
Issue resolved.
đ Grievance and Appeal Process
If hearing decision is unsatisfactory, you may file:
Written grievance to ERO
Online appeal through Voter Portal (VoterPortal.eci.gov.in)
Approach DEO (District Election Officer)
File RTI to view the exact remarks
Maintain polite tone; never threaten the officer.
đ Sample Affidavit Format (General Use)
Copy code
AFFIDAVIT
I, (Your Name), aged (Age), son/daughter of (Father’s Name), resident of (Address), do hereby affirm that the information provided by me for the purpose of voter list updation is true and correct to the best of my knowledge.
Reason for affidavit:
(Example: Name correction from “Chowdury” to “Chowdhury”)
I request the authority to update the electoral roll accordingly.
Date:
Place:
Signature:
đ FAQ — Frequently Asked Questions
Q: Is Aadhaar mandatory for voter registration?
A: Not mandatory, but helpful. Other documents can be used.
Q: Can my name be added if I live on rent?
A: Yes. Rent agreement + utility proof is enough.
Q: What if the officer delays decision?
A: Ask for written timeline or reference number.
Q: Can college students register from hostel?
A: Yes, with proof of residence (hostel letter).
⚠️ DISLCAIMER (English Only)
This article is for educational purposes only.
I am not a legal advisor or government employee.
Rules may change; always check with local authorities or official government websites.
đ¯ CONCLUSION (English)
Sir Hearing for voter list Special Intensive Revision is a straightforward verification process, not a punishment. When you understand:
What documents to carry,
How to answer questions,
How to organize your file,
…you will complete the process smoothly.
Your voter list entry is more than a registration —
it is your right to participate, your democratic identity, your voice.
Be informed. Be prepared. Be confident.
đ written with AI
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